Notary Service Articles

In today’s digital age, remote online notarization (RON) has become a convenient and secure way to get your important documents notarized without leaving your home or office. If you're a Florida resident preparing for a remote online notary session, proper preparation can ensure a smooth and efficient process. Here’s a step-by-step guide to help you get ready.

1. Verify Your Eligibility and Requirements

Florida law allows remote online notarizations, but there are specific requirements. Make sure you have a valid, government-issued ID such as a driver's license or passport. You must also be physically located within Florida at the time of the notarization. Check that your documents are eligible for electronic notarization; most legal, financial, and real estate documents qualify.

2. Choose a Reputable Platform

Your notary will use a secure, Florida-compliant platform for the session. Confirm with your notary which platform they use and ensure your device (computer, tablet, or smartphone) is compatible. The platform should support encrypted video conferencing, digital signatures, and audio-visual recording—all essential for legal compliance.

3. Prepare Your Documents

Gather all documents that need notarization beforehand. Review them to ensure they are complete and ready for signing. If you’re filling out documents during the session, have a pen and any necessary supporting materials nearby.

4. Ensure Good Technology and Connectivity

A stable internet connection is crucial. Test your device’s camera and microphone in advance to ensure clear audio and visual. Find a quiet, well-lit space free from interruptions for the duration of the session.

5. Follow Identification Protocols

During the session, you'll be asked to present your ID for verification. Have your ID ready and follow the platform’s instructions for credential analysis. Some platforms may require you to perform a biometric verification, like a fingerprint or facial recognition.

6. Be Prepared to Follow Instructions

The notary will guide you through the signing process, including how to electronically sign your documents. Pay close attention to their instructions and ask questions if anything is unclear.

7. Keep Records

After the session, you should receive a digital copy of your notarized documents. Save these securely. The platform may also record your session for compliance purposes, which the notary will retain according to Florida law.

Final Tips:

• Schedule your session well in advance, especially if your documents are time-sensitive.

• Ensure your device and internet connection are reliable.

• Review your documents carefully before the session to avoid errors.

By preparing thoroughly, you can enjoy the convenience of remote online notarization in Florida with confidence and ease. It’s a simple, secure way to handle your notarization needs from anywhere within the state.

Jurat

• Purpose: To swear or affirm that the statements in the document are true. 

• Action: The signer must sign the document in the notary's presence after taking an oath or affirmation. 

• Common Uses: Affidavits, depositions, and other sworn statements where the signer is attesting to the truth of the document's contents. 

• Keywords: "Subscribed and sworn to (or affirmed) before me". 

Acknowledgment

• Purpose: To confirm the signer's identity and that they signed the document willingly. 

• Action: The signer must appear before the notary to identify themselves and acknowledge their signature. The document does not have to be signed in front of the notary. 

• Common Uses: Real estate transactions and other documents where the voluntary nature of the signature needs to be confirmed. 

• Keywords: "Acknowledged before me"